Invitation to tender 2018: new BPA membership database and BPA web hub

British Parachute Association Ltd will shortly be inviting tenders for an IT project.

The project is replacement of our existing BPA Membership Database system with a new Personal Information Management System (PIMS), and the replacement of our BPA and BPA Skydive the Mag websites, and closer integration in a BPA web hub to optimise BPA’s online presence. The PIMS system must be fully compatible with the new BPA web hub.

Tenders are invited from limited companies (or equivalent) that have been trading for at least five years and which based in the UK or have a permanent UK presence. Tenders must cover both parts of the contract, viz database (PIMS) and web hub. BPA does not envisage that the cost of the successful tender will exceed £150K + VAT. Consortia comprising partners each specialising in one of the areas will be considered, as long as the consortium itself is responsible for assuring a seamless interface between the two. All companies etc submitting a tender must have access to a qualified skydiver on their team, this is to assure both technical and cultural knowledge of the sport informs their work ab initio. BPA can assist in making our members aware, for example through social media, if an experienced skydiver is sought for this purpose.

If you wish to register your interest as a possible bidder, please complete and return the registration of interest form by no later than Friday 6 April 2018.

The full invitation to tender together with the detailed specification will be sent to those we selected to proceed to the next stage, in accordance with the timetable below.

Summary of procurement timetable

The following is a summary of the intended timetable that applies to this procurement.  BPA reserves the right to alter this timetable by giving notice to tenderers.

Deadline for registration of interest:

Friday 6 April 2018

Tender specification sent to relevant parties:

Monday 16 April 2018

Deadline for receipt of queries about the ITT/tender specification:

Friday 11 May 2018

Issue by BPA of aggregated responses to queries:

Friday 25 May 2018

Deadline for receipt of completed tenders:

Friday 8 June 2018

BPA will notify shortlisted suppliers on:

Friday 22 June 2018

BPA will start supplier interviews in the week beginning:

Monday 9 July 2018

BPA will seek to appoint a supplier by:

Friday 20 July 2018

BPA will notify unsuccessful a suppliers by:

Tuesday 24 July 2018

Updated 24 May 2018

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